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I Know One of Your Greatest Fears!
Part I
I'll bet I can name one of your greatest fears as a home-based
business owner. Really I can.
Okay, I've got my crystal ball right here, I'm closing my
eyes...It's coming...It's almost here...
I've got it! Taxes!
Okay, so my name isn't Zelda and I don't have psychic powers,
but I was right, wasn't I? Do you know why I know this about
you? Because you and 50 million other home-based business
owners have the same fear, especially at the beginning of the
year with taxes on the small business brain.
Actually, I'm fairly certain about one other thing. You are
not taking all the deductions to which you are entitled.
Why?
Well, for one reason, facing the IRS probably scares the
heebie-jeebies out of you. We've all had to face the fear of
claiming too many deductions for fear it will trigger a flag
for the IRS.
There is, however, one other reason you may not be taking well-
earned deductions.
You probably don't realize all that you can take.
Folks, you are entitled to some wonderful tax benefits as a
home-based business owner. You need to take advantage of them,
you have earned them.
I must warn you though, tax reduction is not for the timid!
Nevertheless, take heart, because it is something you will
necessarily learn as your business grows. Trust me, the more
money you make, the more you will want to learn your tax
deduction options.
The two keys to building confidence in taking tax deductions
are 1) knowledge, and 2) keeping records. I know, I know.
Those are both weak areas for you. They are for me too.
So, let's start by simply opening your mind to some
possibilities you may not have thought of. My hope is that
when you are done reading this article, you will say, "Wow, I
hadn't thought of that!"
Let's briefly talk about record keeping. It is important, and
not just for profits and losses. Actually, the lack of record
keeping is one of the main reasons small business owners get
into trouble with the IRS. Quite frankly, the IRS is not
interested in how much you make or spend. Nope. They simply
want to know if you can prove it.
What are they looking for?
Three things:
1) Proof of Profit Motive
Can you prove you are actually making a profit or making
strides in that direction? (You are given some leeway for
losses during your first years.) If not, the IRS may consider
you a hobby and not a business. Hobbies cannot take tax
deductions.
2) Paperwork
Do you have receipts to back up your claims? Not only this,
but have you jotted notes on them as to why they were business-
related? You'll have a dandy time trying to convince the IRS
that the 20 receipts from "Dan's Hot dog Shack" are business-
related. However, if they are all business-related, and
you've jotted a quick note on the back of each detailing why,
who, when and/or where, you have a very good chance of the IRS
accepting this. The note doesn't have to look professional.
In fact, scuffed up receipts penned in different colors often
appear to be more legitimate. Make it a habit.
Not only should you keep receipts, but you'll need to keep
invoices, contracts, cancelled checks, bank and credit card
statements. I like to keep receipts in a plain old accordion
file, nothing fancy. The receipts don't easily fall out. A
word to the wise - avoid "shoe box" accounting. You'll only
frustrate yourself and the IRS.
3) Accounting
Have you found a way to organize the monthly data from your
records? There is no rule that says you can't do this by hand
if you feel more comfortable doing it this way. If your
income and expenses are not terribly involved, all you really
need are columns for money coming into your business and money
going out. If you're not comfortable with equipment
depreciation and such, a tax accountant can easily handle that
for you from your simple "income-in-expenses-out" ledger.
Most people like to use accounting software program like
QuickBooks Pro or PeachTree, myself included. However, be
aware that you can waste a lot of time with involved
accounting software. Use the features you truly need, and
disregard the rest.
For filing taxes, I highly recommend Turbo Tax if you don't
use an accountant. Each screen will help you think through
things you may have missed for saving on taxes. It's very
user-friendly and intuitive.
Okay. We've discussed the record-keeping end of taxes. It
really is as easy as the three guidelines listed above. But,
you probably have questions about what actual tax deductions
you can take. So...
In Part II next week we'll talk about it. You will be
pleasantly surprised at deductions you probably have not
thought of.
There truly are some wonderful home-based advantages.
Stay tuned...
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Heidi and Dave Perry are successful entrepreneurs and founders
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